Finding the ideal event venue, we lead the contract negotiations taking all into account, including:
- the number of participants,
- need of technical equipment and
- number of rooms, and
- access to public transport and hotels.
Tailoring to your wishes and objectives, I ensure the economic success of your conference by delivering to you:
- forecasts of all expected costs as well as
- monthly updated cost overviews containing all incomes and expenditures.
Planning and organization of social events
Planning to perfection, we consider:
- various suitable locations,
- the elaboration of a decoration and lighting concept,
- artist bookings,
- restaurant and shuttle reservations,
- the organization of tourist tours, and
- anything else that may arise or maximize the success of your conference.
Regularly updated reports
Delivering regularly updated status reports on the most important processes, we include:
- marketing measures,
- number of participants, and
- correspondence with speakers, sponsors and partners.
Communication with speakers
Communicating with clarity, we:
- send invitations,
- arrange hotel reservations,
- organize arrival and departure, all while
- ensuring that your invited speakers receive all relevant organizational and technical information.
Poster and abstract management can be included.
Communication with sponsors/exhibitors
Satisfying sponsors and exhibitors is key to a successful event! To ensure this success we:
- research and actively acquire relevant industrial partners and exhibitors,
- create an individually tailored sponsoring catalog,
- continuously follow-up all communication, and
- ensure that they receive all relevant organizational information.
Selection of suitable event technology
Tailoring to your wishes and customized design, we determine the need for event, media and stage technology all in collaboration with a partner for a smooth technical process.
Supervision of the event on-site
Requiring organizational talent, good planning and flexibility on site, many details have to be taken into account and many questions have to be answered.
Some of the most important tasks I will take care of include:
- setting up and looking after the service counter,
- planning the exhibition areas with optimal room layout and space utilization,
- providing service-oriented support for all participants,
- organizing the entrance control and coordination with the contact person of the venue and all involved partner companies.
- developing a corporate design,
- database management,
- flyer and advertisement placement
- social-media marketing
- newsletters creation,
- partners and media collaboration,
- event homepage creation and maintenance, as well as,
- giveaways design and production.
Communication and selection of service partners
Collaborating closely and clearly with numerous service partners, I take care of:
- find the most suitable partners for you,
- conduct the contract negotiations, and
- handle all other arrangements.
Set-up registration tool
Offering easy registration and organization management we create event webpages for quick, easy registration for attendees online with automatically badge assignment. On the back end, we also provide access to invoice and other relevant organizational information.
Following-up is never left off our list. We handle the:
- dispatch of thank-you letters,
- travel expense accounting,
- evaluation of feedback forms,
- provision of online lectures,
- and more.
Ask for a free consultation now
Request an appointment free of charge and non-binding
Chemin de Longeraie 5
+41 (0) 21 218 88 94