Services

Finding the ideal event venue, we lead the contract negotiations taking all into account, including:

• the number of participants,
• need of technical equipment and
• number of rooms, and
• access to public transport and hotels.

Tailoring to your wishes and objectives, I ensure the economic success of your conference by delivering to you:

• forecasts of all expected costs as well as
• monthly updated cost overviews containing all incomes and expenditures.

Based on WordPress, we build you an event homepage with all relevant information. We regularly maintain all content, take care of web hosting and embed an online registration platform for your participants. 

Planning to perfection, we consider:

• various suitable locations,
• the elaboration of a decoration and lighting concept,
• artist bookings,
• restaurant and shuttle reservations,
• the organization of tourist tours, and
• anything else that may arise or maximize the success of your conference.

Delivering regularly updated status reports on the most important processes, we include:

• marketing measures,
• number of participants, and
• correspondence with speakers, sponsors and partners.

Communicating with clarity, we:

• send invitations,
• arrange hotel reservations,
• organize arrival and departure, all while
• ensuring that your invited speakers receive all relevant organizational and technical information.

Poster and abstract management can be included.

Satisfying sponsors and exhibitors is key to a successful event! To ensure this success we:

• research and actively acquire relevant industrial partners and exhibitors,
• create an individually tailored sponsoring catalog,
• continuously follow-up all communication, and
• ensure that they receive all relevant organizational information.

We are familiar with the various Adobe graphics programs with which we design your flyers, advertisements, print materials, etc. 

Tailoring to your wishes and customized design, we determine the need for event, media and stage technology all in collaboration with a partner for a smooth technical process.

Requiring organizational talent, good planning and flexibility on site, many details have to be taken into account and many questions have to be answered.
Some of the most important tasks I will take care of include:

• setting up and looking after the service counter,
• planning the exhibition areas with optimal room layout and space utilization,
• providing service-oriented support for all participants,
• organizing the entrance control and coordination with the contact person of the venue and all involved partner companies.